2016 NAGPS Western Regional Conference, Colorado School of Mines

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Date(s) - 04/08/2016 - 04/10/2016
12:00 pm

2016 NAGPS Western Regional Conference


Join the Western Region at Colorado School of Mines for the 2016 Regional Conference!


Nestled in the foothills of the Rocky Mountains, the Colorado School of Mines will play host to the 2016 NAGPS Western Regional Conference from April 8th through 10th. Unlike previous years, there will not be a theme tying the presentation abstracts together. Instead, the abstracts will be open to any topic that you, the students and member institutions, want to discuss. We want to allow diversity in the topics and discussions and provide an outlet for new ideas to spread to our members. To facilitate this, the Regional Executive Board is excited to announced that it would be providing a Live-Stream of the presentations to member institutions of the Western Region.

[tabgroup] [tab title=Checklist ] [headline]Checklist[/headline]
  1. Please review all the tabs for detailed information about registration and contributing to the conference.
  2. Register for Conference
  3. Book your Hotel
  4. Submit an Abstract for Session
  5. NAGPS Members: Nominate someone or yourself for a Regional Board Position
  6. NAGPS Members: Submit a bid to host the 2017 Western Regional Conference
[/tab] [tab title=Register ] [headline]Registration Fees[/headline]

Registration Fees

Member Registration: $25
Non-Member Registration: $50
Live-Stream Registration: $10

Register Now
[/tab] [tab title=Accommodations][headline]Accommodations[/headline]

Hotel Options:

Within walking distance to the campus

Golden Hotel

Table Mountain Inn


Within a short drive to the campus

Holiday Inn express &Suites Denver West- Golden

Hampton Inn Denver West Golden

Days Inn and Suites Golden/West Denver

Denver Marriott West

Courtyard Denver West/Golden

Residence Inn Denver West/Golden


[/tab] [tab title=Submissions ] [headline]Abstract Submission[/headline]

NAGPS regional conferences serve as a forum where student leaders from the region come together to share best practices, learn about national platforms, and grow in their understanding of issues relevant to graduate students in the Midwest. As such, we invite each school that will attend the conference to organize a 30-minute presentation, roundtable discussion, or panel about an issue relevant to graduate student government and improving graduate student life. This includes, but is not limited to, organizational structure, leadership development, advocacy, programming, legislative concerns, organizational continuity, budgeting, networking, social justice, employment, organizational branding, work-life balance, international students, communications, event planning, and academic and professional development.  Deadline for submission of abstracts are February 25, 2016!
Submit Your Abstract [/tab] [/tab] [tab title=Elections ] [headline]Regional Board Elections[/headline]

Interested in being more involved in NAGPS? Why not start with a regional board position? Elections will be held during the regional business meeting for the following positions (full description of positions here):

-Vice Chair
-Director of Outreach
-Director of Legislative Affairs
-Director of Communications & Administration
-Employment Concerns Advocate
-Social Justice Advocate
-International Student Concerns Advocate


During the business meeting portion of the conference, elections for each of the positions will be held. For each position, each candidate will get the chance to give their “campaign speech” followed by question and answer by the membership. Afterwards, a closed discussion and closed vote will determine who is elected. (NOTE: Regional Chair positions are elected at the National Conference).

 If you have any questions or want to run for a position but cannot attend the business meeting please contact the Western Regional Chair, Anthony Hessel at wrc@nagps.org:


Self-nominations are encouraged!

  Nominate Here

 [/tab] [tab title=Bids for the 2017 Western Regional Conference ] [headline]Bids for the 2017 Western Regional Conference[/headline]

If you are interested in hosting the 2017 Western Regional Conference, you must submit a letter of intent to the NAGPS Executive Committee (excomm@nagps.org) AND Regional Chair (wrc@nagps.org) before the regional conference, April 8, 2016. This letter shall provide two important elements: (1) approval of the graduate-professional student organization (GPSO) to host the regional conference; this can include approval from your GPSO, Dean, or Administrator, and (2) a named Director of Regional Conference to coordinate planning and volunteers of the regional conference (the Director must be a member of the host organization).

After submitting the letter, you would present your bid proposal to the membership at the 2016 Regional Conference. Please limit your presentation to no more than 10 minutes and 10 slides. Click here for an example bid. The presentation shall include, but is not limited to:


  1. Dates of conference (must occur between March 1st and April 30th)
  2. Location and member organization overview
  3. Meeting facilities
  4. Accommodations
  5. Projected budget
  6. Projected expenses for an attending organization
  7. Name of the Director of Regional Conference
  8. Required assistance from the Association


Time will be allotted for questions on each proposal. After all regional bid presentations have concluded, there may be a closed discussion followed by a vote of the membership. The majority vote of the regional membership will elect the host institution for the 2017 Regional Conference.

Host institutions shall secure funding for the conference. It is the responsibility of the host school to lead fundraising efforts. All fundraising and other partners must be submitted to the Board of Directors, which reserves the right to reject any partnership. Host institutions shall adhere to the NAGPS Constitution, Bylaws, and Standard Operating Procedures. All approved written and verbal communications to host the conference are binding.


For more information or questions, please contact the Vice President, M. Scout Johnson at vp@nagps.org.

[/tab] [tab title=Schedule ] [headline]Tentative Schedule[/headline]

Tentative Schedule

For a tentative schedule please click here.


Conference on Saturday is business casual.

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