By-Laws of NAGPS

Bylaws of the National Association of Graduate-Professional Students
Ratified 16 November 2009.
Amended 31 October 2015.


Article I: Finances
Article II: Membership
Article III: Board of Directors
Article IV: Nominations & Elections
Article V: National Conference Coordinating Council
Article VI: Association Advocacy Board, Outreach Board, and Committees
Article VII: Meetings
Article VIII: Regions
Article IX: Removal and Absence of Directors
Article X: Compensation
Article XI: Indemnification
Article XII: Parliamentary Procedures
Article XIII:Dissolution


Article I. Finances 

Section 1. Budget

A. The Board of Directors shall prepare the budget for the next fiscal year to be voted upon by the membership at the National Membership Meeting.

B. The budget and financial reports of the Association shall be presented at the National Membership Meeting.

C. All expenditures not outlined in the budget shall require approval by three-fourths of the Board of Directors.

Section 2. Signatory
The President, Vice President, and Director of Finance shall have full signature authority on all financial instruments of the Association.


Article II. Membership

Section 1. Organizational Members

A. Legacy Organizational Members shall:

  1. Have been a member in good-standing for two or more consecutive years.
  2. Submit an endowment membership application approved by a majority vote of approval by the Board of Directors.
  3. Not be assessed annual dues.

B. Regular Organizational Members shall:

  1. Complete a membership application.
  2. Submit either a copy of their current constitution or documentation of an independent funding source, upon request.

C. Developing Organizational Members shall:

  1. Complete a membership application.
  2. Form or seek to form an organization which represents graduate and/or professional students on a broad scale on a campus.
  3. Have a campus wide graduate and/or professional student population of no more than two hundred (200) or can document an annual operating budget of no more than $3000.
  4. Submit either a copy of their current constitution or documentation of an independent funding source, upon request.

Section 2. Individual Members

A. Individual Members shall:

  1. Complete a membership application.
  2. Submit proof of registration at recognized college or university upon request.
  3. Be entitled to vote as a caucus with no more than one vote per forty (40) Individual Members in attendance.

Section 3. Affiliate Members

A. Non-institutional Affiliate Members shall:

  1. Complete a membership application.
  2. Be a person not representing a corporation, organization, or institution.

B. Institutional Affiliate Members shall:

  1. Support the mission of NAGPS
  2. Complete a membership application.

Section 4. Dues

A. All members shall be assessed dues unless otherwise specified.

B. Members in good-standing are those whose membership dues are current.

C. The Board of Directors shall set the dues structure for all designations and tiers of membership.

D. The Board of Directors shall have the right to extend limited periods of grace if renewing members are faced with extenuating circumstances inhibiting the prompt payment of dues. However, all membership benefits, including, but not limited to voting privileges, may be revoked at any time for non-payment of dues.

Section 5. Membership Suspension and Revocation

A. A two-thirds majority of the Board of Directors shall have the right to suspend or revoke membership status for a malfeasance for a period as determined.

  1. Reasons for, and period of, suspension shall be remitted in writing to the member by the Director of Administration within fifteen (15) days of the vote to suspend.
  2. Revoked members shall have the right to submit a written petition for reinstatement to the membership at the National Membership Meeting.

i. Petitions shall be submitted in writing to the Director of Administration forty-five (45) days prior to the start of the National Conference.

3. A two-thirds majority vote of the membership at the National Membership Meeting shall be required to approve the petition for reinstatement.

Section 6. Membership Term & Prorated Dues

A. Membership terms shall begin on September 1 and conclude on August 31 the following year.

B. The membership fee shall be reduced by fifty percent (50%) for all members that join NAGPS after May 1.


Article III. Board of Directors

Section 1. Qualifications The Board of Directors shall be selected from those persons duly recognized as bona fide representatives of an Organizational Member in good-standing or Individual Student members in good-standing at the time of election or appointment.

Section 2. Terms of Office Regional Chairs shall serve from the completion of the Regional Membership Meeting at which they were elected to the completion of the next Annual Regional Membership Meeting.

Section 3. Duties of the Board of Directors

A. The Board of Directors shall be responsible for developing recommendations for amendments to the Constitution and By-Laws to better define the roles and to optimize the operations of the Association.

B. Each Director shall prepare an annual report and maintain documentation of management procedures and recommendations for succeeding board members one month prior to the national conference.

C. The Board of Directors shall provide an unbiased person, with Association experience, who is knowledgeable of Robert’s Rules of Order to preside over the National Membership Meeting.

D. The Board of Directors shall be responsible for determining the Mission Statement and individual positional objectives at the first Board of Directors in-person meeting.

E. The Board of Directors shall publish immediately the Mission Statement and positional objectives on the Association website and through proper channels.

F. Members of the Board of Directors, with a majority approval of the Board of Directors, shall be permitted under law to enter into contracts which are necessary to execute the duties of their office. Members of the Board of Directors shall be considered to be acting on behalf of the Association as agents thereof.

G. Each Director shall actively participate in meetings of the Board of Directors including, but not limited to presenting a report of their activities.

H. The Board of Directors shall have the authority to create committees within the Board of Directors, as necessary, to manage duties and responsibilities as assigned by the Board of Directors.

I. The Board of Directors shall:

  1. Manage NAGPS by the stated purposes of Article II of the Constitution;
  2. Set a date and location for the National Membership Meeting, at least 120 days before the Meeting;
  3. Notify the membership via mail at least ninety (90) days prior to the National Membership Meeting;
  4. Establish dues and membership guidelines;
  5. Coordinate and establish the content for the National Conference;
  6. Review and appoint the Chair of each ad hoc committee;
  7. Assign duties and authorities to Directors, the Executive Committee and Staff as necessary;
  8. Prepare a quarterly report summarizing the activities of each Director to be distributed to the appropriate constituencies.

J. The Board of Directors shall select the host organization, coordinate, and establish the content for the Leadership Summit, which shall be held between May 1 and August 31.  When selecting the host organization, the Board will consider organizations that submit a letter stating or describing:

  1. The organization’s approval to host the Leadership Summit
  2. A Director of Leadership Summit, who shall be a member of the candidate organization
  3. Possible dates for the Summit
  4. Meeting facilities available with approximate costs
  5. Accommodation options with approximate costs
  6. Total monetary support available from the candidate organization

If no such letters are received by April 1, the Board of Directors shall select a host organization.

Section 4. Duties of the President
The President shall have the following responsibilities:

A. To serve as the Association’s Chief Executive Officer (CEO);

B. To create and dissolve ad hoc committees as needed;

C. To stay abreast of all business to ensure the Board acts in accordance with the purpose as stated in the Constitution and duties defined in these by-laws;

D. To coordinate the responsibilities, duties, and activities of the Board;

E. To act as the official spokesperson of the Association;

F. To chair the meetings of the Board of Directors and Executive Committee;

G. To be accountable for progress towards adaptation of outstanding charges or mandates from the National Membership Meeting and Board of Directors in a manner that maximizes productivity;

H. To serve, for the year following the term as President, as a member of the Advisory Board and as an ex-officio member of the Board of Directors with the right to attend meetings of the Executive Committee;

I. To prepare an agenda for meetings of the Executive Committee and Board of Directors;

J. To publish objectives of the Board of Directors within one month of the first Board of Directors in-person meeting.

Section 5. Duties of the Vice President
The Vice President shall have the following responsibilities:

A. To perform the duties of the President in the President’s absence;

B. To coordinate all nominations and elections;

C. To oversee the content planning for the National Conference;

D. To act as the liaison for the Board of Directors to the National Conference Coordinating Council;

E. To oversee the content planning for the Leadership Summit;

F. To act as the liaison for the Board of Directors to the Director of Leadership Summit;

G. To oversee the process of amending the By-Laws and Constitution in accordance with the goals of the Association;

H. To oversee the job performance of each Director.

Section 6. Duties of the Director of Finance
The Director of Finance shall have the following responsibilities:

A. To serve as the Association’s Chief Financial Officer (CFO);

B. To administer the general operating funds of the Association;

C. To keep accurate records of all monies, accounts, and properties of the Association;

D. To manage the collection and distribution of all funds;

E. To coordinate with the Board of Directors in preparing an annual budget financial statement;

F. To send monthly financial statements to the Board of Directors;

G. To prepare financial reports for the Board of Directors at each meeting and the membership at the National Membership Meeting;

H. To prepare, by and with the advice and consent of the Board of Directors, a projected budget for the next fiscal year and to present the projected budget at the National Membership Meeting for approval;

I. To have the proper material and documentation available at the National Conference in order for the incoming Board of Directors to assign signature access to the appropriate persons.

Section 7. Duties of the Director of Communications
The Director of Communications shall have the following responsibilities:

A. To serve as the Association’s Chief Communication Officer (CCO);

B. To oversee publication and distribution of a national newsletter at least four times a year;

C. To manage and direct internal and external communications of the Board;

D. To implement communication strategies that promote the purpose and agenda of the Association;

E. To oversee public relations for the Association;

F. To manage all publications of the Association;

G. To strive to produce a positive image of the Association by providing assistance to the President in his/her duty as the official spokesperson of the Association;

H. To compile the annual written reports of each Director to submit to the organization at the National Conference.

Section 8. Duties of the Director of Administration
The Director of Administration shall have the following responsibilities:

A. To serve as the Association’s Secretary & Chief Information Officer (CIO);

B. To file the Two-Year Report for Non-Profit Corporations with the District of Columbia Department of Consumer & Regulatory Affairs by 15 January of even-numbered years;

C. To record the proceedings of all official business meetings and distribute them to the Board of Directors within five (5) working days;

D. To oversee the establishment, maintenance, and administration of electronic mail distribution lists, internet account, and webpage;

E. To manage a clearinghouse of information for the membership including a membership database;

F. To conduct all mail-balloting for the Association;

G. To make available online a comprehensive database of membership information in coordination with the Director of Outreach;

H. To prepare a report, including text, of all resolutions of the current Board of Directors for the membership at the National Membership Meeting.

Section 9. Duties of the Director of Outreach
The Director of Outreach shall have the following responsibilities:

A. To serve as Chair of the Outreach Board;

B. To create and maintain a comprehensive database of membership information to be made available online by the Director of Administration;

C. To assess member needs and present conclusions and recommendations to the Board of Directors and membership;

D. To devise and execute a national strategy for recruitment and retention of members;

E. To work in conjunction with regional officers to promote the Association to potential members;

F. To promote Association activities, programs, and services to members;

G. To acknowledge excellence in member activities through an awards program.

Section 10. Duties of the Director of Relations
The Director of Relations shall have the following responsibilities:

A. To initiate, maintain, and improve relations between the Association and other professional organizations and companies;

B. To strive to produce a positive image of the Association by providing assistance to the President in his/her duty as the official spokesperson of the Association;

C. To investigate opportunities for outside support of Association activities;

D. To contact companies and professional organizations for financial support of the Association;

E. To develop and sustain a comprehensive strategy for corporate solicitation including corporate solicitation materials to be developed in conjunction with the Director of Communications and Director of Administration;

F. To provide guidance for the National Conference Coordinator on solicitation and solicitation policy of the Association;

G. To keep the Board of Directors abreast of companies contacted and activities involving professional organizations.

Section 11. Duties of the Director of Legislative Affairs
The Director of Legislative Affairs shall have the following responsibilities:

A. To monitor pending federal legislation and provide analysis;

B. To recommend advocacy efforts;

C. To issue policy statements or calls to action when needed;

D. To coordinate grassroots efforts to support the legislative mission of the Association;

E. To plan the Association’s bi-annual Legislative Action Days;

F. To develop the Association’s Legislative Platform. Changes to the Platform must be approved at the National Membership Meeting.

G. To serve as Chair of the Legislative Concerns Committee.

Section 12. Duties of the Regional Chairs
The Regional Chairs shall have the following responsibilities:

A. To represent interests of the members of their Region to the Board of Directors;

B. To be responsible for the recruitment and retention of members within their region;

C. To promote the Association to potential members in conjunction with the Director of Outreach;

D. To provide monthly updates on Association activities to members within their region via their electronic Regional discussion list, and/or the production of a Regional newsletter;

E. To coordinate efforts of regional and state volunteers;

F. To serve or appoint a regional representative to serve on the Outreach Board.

Section 13. Duties of the Committee Chairs
The Committee Chairs shall have the following responsibilities:

A. To be responsible for coordination of Association efforts regarding their Committee issues at the national level;

B. To advise the Board of Directors on issues of concern to their Committees;

C. To represent interests of the members of their Committee to the Board of Directors;

D. To provide regular updates on Association activities to the members of their Committee via their electronic Committee discussion list, and/or the production of a Committee newsletter.

E. To serve on the Advocacy Board.


Article IV. Nominations and Elections

Section 1. All candidates for the Board of Directors shall meet the qualifications for the Board of Directors.

Section 2. Regional Chairs shall be elected by their respective regions at their Regional Membership Meeting.

Section 3. The President, Vice President, and Director of Finance shall be elected by the membership at the National Business Meeting. The order of election shall be: President, then Vice President, then Director of Finance.

A. Nominations may be made by any member, either at the National Membership Meeting or in writing to the Board of Directors before the start of the National Membership Meeting.

B. During the election, each candidate shall be allotted three minutes to speak on his or her behalf. Three minutes per candidate shall be allotted for questions. Prior to voting for each position, five minutes shall be allotted for a closed discussion by the membership. None of the aforementioned times may be extended except by a vote of ⅔ of the members present.

C. No candidate for the position under consideration shall be present during the closed discussion.

D. Except as provided by a unanimous vote at the National Membership Meeting, the vote shall be by secret ballot, the votes shall be tallied in full view of the membership, and the results of the election disclosed immediately.

E. For all elections, if there are more than two candidates for a position, preferential voting shall be used.

Section 4. The Director of Communications, Director of Administration, Director of Outreach, Director of Relations, Director of Legislative Affairs, and the Chairs of the Standing Committees shall be elected simultaneously by secret ballot.

A. The Board of Directors shall set a deadline for nominations for the aforementioned positions that shall not be before the conclusion of the election for the Director of Finance. Nominations may be made by any member or by any Standing Committee either at the National Conference or in writing to the Board of Directors.

B. The Board of Directors shall make a best effort to notify nominated individuals immediately after the nomination deadline. The Board of Directors shall announce all nominated candidates to the members present at the National Conference.

C. The Board of Directors shall arrange a time and place at the National Conference for members to meet with and ask questions of the candidates, in a manner set by the Board of Directors. This time shall last at least one hour and shall be set between the deadline for nominations and the deadline for ballot submission. This time and place need not be in a formal Business Meeting.

D. The Board of Directors shall organize a secret ballot for these positions and shall set a deadline for ballot submission, allowing at least 24 hours notice between the nomination deadline and the ballot deadline. The Board of Directors shall announce the results of the election as soon after collecting all ballots as possible, and in all cases before the conclusion of the National Conference. If three or more candidates run for a particular position, preferential voting will be used for that position.

E. In the case that one individual is nominated for more than one position, he or she will be asked to indicate his or her preference at the time of nomination. If an individual wins two or more elections, he or she will be appointed to the position previously indicated as his or her preference. The positions the individual does not select will be awarded to the candidate with the next highest vote total.

F. In the event that there are positions that are vacant at the end of the elections, a runoff election shall be held at a time during the National Conference scheduled for this purpose.

G. Directors who are candidates in these elections shall have no vote in the Board of Directors on any matter pertaining to this section. For all such matters, a quorum of the Board of Directors shall be a majority of Directors who are not candidates in any of these elections.

Section 5.

A. Preferential Voting

  1. Each voter shall rank the candidates in order of preference.
  2. No candidate shall be ranked twice and no candidates shall be ranked equally.
  3. The candidate that receives a majority of the first preference ranking shall win the election.
  4. In the case that no candidate receives a majority of the first preference ranking, the candidate with the fewest number of first preference ranking shall be eliminated and the candidate’s ballots shall be redistributed at full value to the remaining candidates according to the next ranking on each ballot. If a ballot has no more available choices ranked on it, the ballot shall be declared “exhausted” and not counted.  This process shall continue until one candidate receives a majority of the votes.

Section 6. Candidates in an election for an NAGPS board position shall be allowed to cast a vote in that election if they are the only representative from their university in attendance at the national conference.

Section 7. In the event that there are no nominations for a given Board of Directors position, the Board of Directors shall fill this vacant position by a majority vote at a Board of Directors meeting.


Article V. National Conference Coordinating Council

Section 1. Qualifications
To become a candidate for the National Conference Coordinating Council, a member organization shall submit a letter of approval from their council to the Board of Directors. The letter shall include the appointment of a member of the organization to serve as the Director of National Conference.

Section 2. Bid Proposal Selection Process

A. A National Conference bid proposal selection process shall be conducted at the National Membership Meeting. Each candidate for the National Conference Coordinating Council shall present a proposal for the National Conference including, but not limited to:

  1. Dates of conference.
  2. Location and member organization overview.
  3. Conference schedule and overview.
  4. Meeting facilities.
  5. Accommodations.
  6. Projected budget.
  7. Projected expenses for an attending organization.
  8. Name of the Director of National Conference.
  9. Required assistance from the Association.

B. Five (5) minutes shall be allotted for questions.

C. Prior to voting, a five-minute closed discussion will be held by the membership. No candidate shall be present during this time. The vote shall be by secret ballot, the votes shall be tallied in full view of the membership, and the results of the vote disclosed immediately.

D. The National Conference Coordinating Council shall be elected by a majority vote.

Section 3. Extended Deadline In the event no member submits a bid proposal to be the National Conference Coordinating Council, the Board of Directors shall accept written bid proposals for an additional two months from the National Membership Meeting. Bid proposals received shall be distributed to all tenured members for comment. After a two-week period following the extended deadline, the Board of Directors shall select a bid for proposal.

Section 4. No Bid Proposals In the event no member has submitted a bid proposal by the date of the extended deadline, the Board of Directors shall select a Director of National Conference.

Section 5. Responsibilities The National Conference Coordinating Council shall assist the Director of National Conference in completing all tasks necessary to carry out conference proceedings. The National Conference Coordinating Council shall assemble a conference notebook containing information about the activities and structure of the National Conference.

Section 6. Dates The National Conference Coordinating Council shall ensure that the National Conference occurs between 15 October and 1 December each year.

Section 7. Benefits The National Conference Coordinating Council shall not be assessed dues for the membership term of the National Conference.


Article VI. Association Legislative Concerns Committee, Advocacy Committee and Outreach Board

Section 1. Advocacy Committee
The Advocacy Committee shall be comprised of the Employment Concerns Advocate, International Student Concerns Advocate and the Social Justice Concerns Advocate. The three advocates will choose a chairperson among themselves who will maintain a non-voting position on the Executive Committee. Any NAGPS member shall be invited to participate on the Advocacy Committee. The Advocacy Board shall work together on projects and campaigns to address issues which affect graduate students from their respective areas of focus.

Section 2. Outreach Board
The Outreach Board shall be comprised of Director of Outreach, Regional Chairs or Regional designees, Director of Communications, and any NAGPS member in good standing who indicates interest in serving on the Committee. The Outreach Board shall designate appropriate membership categories for each applicant and certify satisfaction of requirements for membership. The committee shall advise the Board of Directors concerning strategies for member recruitment and retention. The Director of Outreach shall serve as Chair of the Outreach Board and a simple majority of Regions shall constitute quorum.

Section 3. Committee Membership
Any member in good-standing shall have the right to serve on any Standing Committee of the Association.

Section 4. Standing Committees
The Standing Committees of the Association shall be the:

A. Advocacy Committee
B. Legislative Concerns Committee.

Section 5. Employment Concerns Advocate
The Employment Advocate shall plan and formulate action concerning the issues of employment during and after the attainment of a graduate and/or professional degree.

Section 6. International Student Concerns Advocate
The International Student Concerns Advocate shall monitor campus issues and legislative developments that affect the ability of graduate and/or professional students from other countries to study in the United States. The Advocate shall work to ensure that international students are well-informed, fairly treated, and able to participate in the governance of the Association.

Section 7. Social Justice Advocate
The Social Justice Advocate shall work to ensure that the Association membership reflects the diversity of our nation’s many cultures and lifestyles through contact with student groups working for diversity on a local or national level. The Advocate shall coordinate the development and advocacy of policies and programs which provide for a diverse learning environment for graduate and/or professional students and shall recommend such policies for implementation to the Board of Directors.

Section 8. Legislative Concerns Committee
The Legislative Concerns Committee shall monitor pending federal legislation, recommend advocacy efforts, issue policy statements, provide analysis, issue calls to action when needed, and coordinate grassroots efforts to support the legislative mission of the Association. The Committee shall assist the Director of Legislative Affairs in developing the Association’s Legislative Platform. The Director of Legislative Affairs shall be the chair of this committee. Regional Legislative Concerns Chairs shall be members of the Legislative Concerns Committee.

Section 9. Ad Hoc Committees
The President shall have the right to establish ad hoc committees to pursue specific goals of the Association. The Chair of each ad hoc committee must meet the qualifications of a Director and shall serve as a non-voting Director of the Board of Directors. All ad hoc committees shall terminate with the Board of Directors under whom it was established.

Section 10. Suspension of Committees
A majority of the membership shall have the right to initiate an inquiry into the proceedings of any committee and suspend a committee until such a time as a majority vote is cast by the membership to return the committee to active status.


Article VII. Meetings

Section 1. Call

A. The membership shall convene at the request of the Board of Directors or three member organizations.

B. The Board of Directors shall convene at the request of the President, two members of the Board of Directors, or two member organizations.

C. The Executive Committee shall convene at the request of a Director or two member organizations.

Section 2. Board of Directors Meeting Provisions

A. The Chair shall have the right to vote when his/her vote affects the outcome.

B. A majority vote at a meeting of the Board of Directors shall determine the outcome of any matter, unless otherwise specified.

C. A copy of the minutes from each meeting shall be sent to all members within two (2) weeks of the meeting.

D. An agenda shall be sent to the Board of Directors at least twenty-one (21) days prior to any physical meeting and fourteen (14) days prior to any non-physical meeting.

E. The Board of Directors shall meet at least quarterly and shall meet physically at least twice per year, once outside of the National Conference.

F. A Region or Regional Chair shall have the right to appoint a person to act as proxy for that region, in writing. The proxy shall not be a Board member and shall be a member or member constituent of the respective region. The proxy shall be valid when approved by a majority at the respective regional membership meeting.

Section 3. Executive Committee Meeting Provisions

A. The Chair shall have the right to vote when his/her vote affects the outcome.

B. A majority vote at a meeting of the Executive Committee shall determine the outcome of any matter, unless otherwise specified.

C. The Executive Committee shall meet at least monthly.

D. An agenda shall be sent to the Executive Committee at least (7) days in advance.

Section 4. National Membership Meeting Provisions

A. A majority vote at a meeting of the membership shall determine the outcome of any matter, unless otherwise specified.

Section 5. Regional Membership Meeting Provisions

A. Regional Membership Meetings shall be conducted in a manner agreed upon by the members of the Region.

B. Resolutions and amendments to the Constitution and By-Laws approved at a Regional Membership Meeting shall be presented as a motion at the National Membership Meeting.

C. The Regional Chair and any other Regional Officers shall be elected at a Regional Membership Meeting.

D. The Annual Regional Membership Meeting shall be scheduled each year in conjunction with the Regional Conference.


Article VIII. Regions

For the purposes of this Association, the United States of America shall be divided into five Regions as follows:

Midwest: Ohio, Michigan, Kentucky, Indiana, Illinois, Iowa, Minnesota, Wisconsin, North Dakota, South Dakota;

Northeast: Maine, Vermont, New Hampshire, Massachusetts, Rhode Island, Connecticut, Delaware, New York, New Jersey, Pennsylvania, West Virginia;

Southcentral: Missouri, Texas, Arkansas, Louisiana, Mississippi, Oklahoma, Kansas, Nebraska;

Southeast: Alabama, District of Columbia, Florida, Georgia, Maryland, North Carolina, Puerto Rico, South Carolina, Tennessee, U. S. Virgin Islands, Virginia;

Western: Alaska, Arizona, California, Colorado, Guam, Hawaii, Idaho, Montana, Nevada, New Mexico, Oregon, Utah, Washington, Wyoming, and all other territories of the United States.


Article IX. Removal and Absence of Directors

Section 1. A majority of the electorate shall have the right to remove a member of the Board of Directors for malfeasance, misfeasance or nonfeasance.

Section 2. Any member of the Board of Directors shall have the right to impeach, with formal allegations, another member of the Board of Directors for malfeasance, misfeasance or nonfeasance. A two-thirds majority of the Board of Directors shall have the right to remove a member of the Board of Directors within a one-week calendar period from the date of impeachment. The Board of Directors shall immediately make known the outcome of the vote and the allegations to the membership.

Section 3. In the event that a Director shall have a temporary incapacity to perform the duties of the office, the Director, with the exception of the President, shall have the right to request a leave of absence from the President. The Board of Directors shall have the right, by a majority vote, to grant a leave of absence to the President. In no event shall any leave of absence exceed four months, nor shall a leave of absence extend beyond the end of the term of office. The categories of leave of absence are as follows:

A. Finite leave of absence – a Director shall have the right to request a finite leave of absence if the end-date of the temporary incapacity is known. On completion of the term of leave, the Director shall resume the office or submit a resignation.

B. Indefinite leave of absence -a Director shall have the right to request an indefinite leave of absence if the member does not know the end-date of the incapacity.

Section 4. The President or Board of Directors, on granting a leave of absence, shall nominate within thirty (30) days a qualified person to serve in the position on an interim basis, subject to approval by a majority of the Board of Directors.

Section 5. In the event that a Director on a leave of absence is unable to resume the office at the end of a finite leave of absence or after four months on an indefinite leave of absence, the Director shall be considered as resigned from office and the interim Director shall assume the office without need for a ratification from the Board.

Section 6. Removal or resignation of a Director or Regional officer shall not entitle said person to financial restitution. All property of NAGPS shall be returned upon removal or resignation.


Article X. Compensation

Section 1. A majority of the Board of Directors shall have the right to pay the President a stipend. The Association shall not pay any other Director a salary.

Section 2. A majority of the Board of Directors shall have the right to reimburse any Director or Member for expenses incurred in furthering the purpose of the Association, as defined in Article II of the Constitution.

Section 3. Related Compensation No Director shall receive compensation from any company with a current working relationship with the Association from the time of election until one year after leaving the Board of Directors.


Article XI. Indemnification

For the Association to indemnify a Director for the reasonable expenses of a legal action, the individual shall have acted in furtherance of the purpose of the Association, as defined in Article II of the Constitution, and in accordance with directives of the Board of Directors.


Article XII. Parliamentary Procedures

All procedural matters not specified herein shall be resolved in accordance with the latest edition of Robert’s Rules of Order, Newly Revised.


Article XIII. Dissolution

Assets remaining after the dissolution of the Association and the satisfaction of creditors shall be transferred to organizations which have both a similar purpose to the Association, as defined in Article II of the Constitution, and which comply with Section 501(c)(3) of the Internal Revenue Code of 1986, as amended.